Policy for the proper disposal of Retired Software
March 16, 2005
Approved by:
Susan Wheeler, Director, Technology Services
A department may replace software with newer versions or no longer require the software for various reasons:
Replacement by a newer version
No longer used in the department
Obsolescence
All retired software may be sold, donated, or destroyed in accordance with manufacturer end-user license agreements and local, state, and federal copyright law. Generally, if the software is to be discarded, media should be damaged to prevent subsequent unauthorized use.
Upon retirement of computer equipment, all software and data must be removed from computer hard drives to ensure software license compliance, user privacy, and the security of institutional data.
The disposal of technology must meet applicable federal and state laws, including, but not limited to:
All state, federal, and local EPA laws regulating waste
All state, federal, and local laws regulating copyright or licensed software
All state, federal, and local laws that may apply due to limitations on the use of equipment purchased with restricted funds
Rationale and Purpose of Policy
All ICC property including software is to be disposed of according to ICC policy, as well as guidelines list above. When in question the final authorization is the responsibility of the V. P. of Finance.
Responsible Organization
Technology Services will assess the proper method of removal and disposal of retired software as described above.
Based on Technology Services assessment of the software transfer of software ownership, retirement or redistribution to another location at the college will be made.