Local Government Agency Purchasing Procedures
| City Link Purchasing Procedures | ||
| John Stokowski | (309) 679-8136 | [email] |
City Link buys computers, printers, buses, and construction, legal, auditing, printing, and Architectural and Engineering services.
| Dollar Guidelines for City Link Purchases are as follows | |
| $1 - $5,000 - City Link must obtain three verbal quotes | |
| $5,000 - $10,000 - City Link must obtain three written quotes | |
| $10,000 and above | |
| Equipment is purchased through the Invitation for Bid (IFB), a sealed bid process; the award is made on the basis of price | |
| Legal, Auditing, and Printing services are purchased through the Request for Proposal (RFP) a process used in other-than-sealed procurements. RFPs are used in negotiated procurements to communicate the agency's requirements to prospective contractors | |
| Architectural and Engineering services are purchased through the Request for Qualifications (RFQ) process, a request for information, used in other-than-sealed bid procurements; after the firm is selected by City Link, the price is then negotiated; if the first firm's price is not approved, then City Link selects the second firm and repeats the negotiation process | |
| City of Peoria Purchasing Procedures | ||
| Jim Leib | (309) 494-8507 | [email] |
Purchasing for the City of Peoria - $25,000,000 per year purchased in products and services which include office and police supplies, vehicles and professional services. The City's certification process and purchasing process are two separate processes. Companies must be certified, and they must take the second step to sign up for the City's bid list.
| 1 | Purchasing for the City of Peoria | |
| a | $0 - $1000 - open market - Departmental purchasing | |
| b | Under $5,000 - open market, 2 - 3 quotes | |
| c | Over $5,000 - formal bidding with sealed bids | |
| d | Over $10,000 - has to go to Council for approval | |
| 2 | Disposal of all excess equipment and obsolete supplies in accordance with state law (which provides for disposal by either) auction or sealed bid | |
| 3 | Purchasing is responsible for all printing and mailing | |
| The City of Peoria's Equal Opportunity Office (E.O.O.) has five responsibilities: | ||
| 1 | Certification of companies - any company that has a certification number verifies compliance with affirmative action requirements for City vendors. | |
| 2 | Enforcement of construction goals for Minority and Women Business Enterprises (M/WBES) participation and Outreach to prime contractors | |
| a | Provide lists of MBE/WBE firms and workers | |
| b | Monitor project activities & connect prime contractors with MBEs & WBEs | |
| 3 | Enforcement of City's Anti-Discrimination Ordinance - External | |
| 4 | Enforcement of EEO Compliance - Internal | |
| 5 | Draft the City of Peoria's Affirmative Action program and monitor plan | |
The County of Peoria, the Peoria Park District and the Greater Peoria Sanitary District have joined in the City's certification process and have their vendors registered with the City. The number is assigned for one year with companies asked to renew after one year. The program is clearly voluntary, but if companies choose not to register for or renew their certification numbers, then they cannot do business with the City of Peoria. There are currently 2200-2500 companies registered with the City of Peoria.
| Federal Correctional Institution at Pekin IL | ||
| Rod Wise, Contract Specialist | (309) 346-8588, 1066 | [email] |
The Federal Correctional Institution at Pekin Illinois is a Federal Government Agency. All acquisitions are made in accordance with the Federal Acquisition Regulation, Bureau of Prisons and Dept. of Justice policy and procedures.
Procurements of $2,500 and less are made by numerous individual credit cardholders (MasterCard) from various departments at the institution.
Procurements exceeding $2,500 up to $25,000 are made by the Contracting Officer at the facility with credit card being the preferred method of payment. Procurements at this level are competed or purchased from mandatory sources or Govt. Contracts.
Procurements of $25,000-$100,000 are made by the Contracting Officer by way of purchase order with Electronic Funds Transfer being the primary source of payment.
Procurements exceeding $100,000 are routed to our Field Acquisition Office in Grand Prairie TX. for processing unless through existing govt. contracts.
Vendors doing business with the Bureau of Prisons must be registered in the Central Contractor Registration Database (CCR).
